Business

10 Best Copy Machines for Small Office

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While sending business files electronically has progressed significantly over the last 15 years, the need to make physical copies of essential business documents will always be needed.

There is nothing more frustrating than when you need to print out and sign an important document, and you are left trying to troubleshoot a broken copy machine or have to drive to a copy and print store.

The wasted time and headaches can be avoided by purchasing one of the best copy machines for small offices, which we review below.

Top Copy Machines for Small Businesses

Whether you have a small or big budget, we have you covered below with various copiers at different price points. We also included copiers that range in size to meet the needs of a wide range of office sizes.

1. Canon Imageclass Printer with Scanner and Copier

Canon is one of the most reputable names in the copier space, and the Imageclass printer is one of the best all-in-one printer options on the market.

You can print up to 40 ppm and store up to 900 sheets of paper, giving you peace of mind that you won’t frequently be running out to make copies and having to leave your small business.

The print volume is also impressive, with up to 4,000 pages per month with capabilities for ten separate users and can sync up to 5 mobile devices.

Of all the laser printers we evaluated, this model showcases the most features, such as having Alexa integration, an automatic document feeder, various scanning features, and an extensive app library.

The Canon Imageclass also has a relatively small footprint for an office copier with this many features at 17″ x 19. ”

Key Features:

  • Duplex printing
  • Wi-fi integration
  • Mobile Friendly

2. Brother Laser Multifunction Printers

The Brother Laser Multifunction copy machine is another excellent option for small businesses. This laser printer offers premium print quality and speed and can easily fit on a desk.

There is a 250-page paper capacity input tray, a variety of wireless connection options, and the ability to connect to the ethernet.

If you want to print from your phone, this model is a great choice and can scan and upload documents to popular cloud services.

As far as size goes, the Brothers printer weighs 34 pounds and can print up to 10,000 pages per month which is one of the highest outputs of any copier.

The user interface on this Brother printer model is also one of the easiest to use, thanks to a touchscreen LCD interface. The overall footprint of the Brother laser printer is 15x16x12 which means this copier would fit on most small desks and blend in well with other office equipment.

Key features:

  • 3.7″ touchscreen interface
  • Mobile printing and scanning
  • Amazon Dash ink cartridges replenishment enablement

3. Epson EcoTank All in One Copier/Printer

The Epson EcoTank is a versatile option for those that utilize scanning features and need to print documents frequently.

Epson has an excellent reputation in the printing and copy industry, so you know you will be getting one of the best digital copiers on the market if you choose to go with this Epson model.

One of the best features of this Epson copier is the easily refillable ink tanks. In addition, this model is a cartridge-free design that can help you save up to 90% with replacement color ink bottles instead of the typically expensive cartridges.

This feature is something that many may overlook in the shopping process, but you should consider it if you plan on using the copier for years to come. The savings alone in ink costs would make buying a top-end copier like this well worth the investment.

This Epson model also can sync with mobile devices for easy printing for multiple employees in an office space and has a 250-page paper capacity which is a good amount for a copy machine this size.

Key Features:

  • Cartridge free solution
  • Environmentally Friendly
  • Two years protect protection
  • 150 sheet paper capacity

4. Xerox WorkCentre Dash Ready

The Xerox WorkCentre has the typical copier design but incorporates several modern features fast print speed, duplex scanning, and the ability to interface with mobile devices.

This copier has an intuitive interface that is easy to pair wifi with mobile phones and tablets for seamless wireless duplex printing from any mobile device with wi-fi connectivity. Xerox is one of the undisputed leaders in the copier space and has a stellar reputation for warranties and service.

The WorkCentre also has a front USB port that makes it easy to quickly print if you are on the go and capable of Apple Airprint, Google Cloud Print, and Mopria print service.

If you have a medium-sized business, this Xerox model is more than capable with a monthly duty cycle of 50,000 pages and print speed of up to 30 pages per minute with a 250-page sheet paper capacity.

The WorkCentre also has a “Scan preview,” which lets you see the file before sending it off through email and making adjustments as you scan documents.

Key Features

  • Front USB Port
  • Multi-touch interface
  • 50,000-page monthly duty cycles
  • Multiple paper sizes capability

5. HP Laserjet Pro Monochrome Printer

This HP copier has four functions: copying, faxing, printing, and faxing, a great option for small businesses. In addition, this model is slightly more affordable than some of the copiers mentioned above.

Despite its lower price point, it still has many features like duplex printing, mobile device compatibility with Google Cloud Print, advanced security features, cloud services integrations, and USB port compatibility.

A 250-sheet multipurpose paper capacity tray for storage and a 35-sheet automatic document feeder with a 35-sheet auto document feeder.

One of the best features of the HP laserjet Pro is the HP smart app which allows users to customize prints from a mobile device quickly. With a 7-second first-page print time and 30 pages per minute print speed, the Laserjet Pro Monochrome copy machine is an excellent option for small businesses.

Key Features

  • 4-1 functionality
  • Built-in duplex printing
  • Mobile print functionality

6. HP Laserjet Pro M479 All in One Printer with External Webcam

The Laserjet Pro M479 all-in-one printer has one of the fastest print speed times of most other copy machines for small businesses on the market, with 28 pages per minute in black and color documents.

One of the best features of the Laserjet Pro is the large LCD screen interface that is easier to navigate than most copying machines and has all the features of high-end commercial copiers.

The storage on the M479 model is quite impressive, with 300 sheet paper capacity, so you can rest assured your employees won’t be wasting time hunting for paper and can instead focus on business needs.

In addition, the footprint of the Laserjet Pro is only 16″x 18″ x 15″ and can print from a wide range of paper, envelope, or legal document sizes.

When buying a copier for a new business, you want to make sure your copy machine is easy for the average employee to use. The HP models do a great job of keeping the user interface as simple as possible for the masses to use. The laserjet also comes with a webcam if you need to snap document images to upload for copying quickly.

Key Features

  • Customizable color touchscreen
  • Wide range of paper support
  • Built-in Wi-Fi, Wi-Fi direct, and Ethernet capability

7. Canon Imageclass Wireless All-in-One Copier

Canon is mainly known for printers used in the home setting, but the Imageclass is one of the top laser copy machine options that should be considered for a small business.

The Imageclass is compatible with Alexa, an excellent feature if you are a multi-tasker. The paper capacity is 300 sheets, and the print speed is 28 pages per minute. This is an ideal printer for high volume printing as it handles high volumes well and has high yield ink cartridges.

Like the other digital copiers on this list, the Canon Imageclass has a high volume output production with modern mobile functionality offered through the Canon Print Business app.

Easy wifi connectivity gives users the ability to connect easily to print directly from their phones to this multi-function printer.

Outside of the printer, a top-of-the-line scanner can scan double-sided documents and has multiple scanning features like duplex scanning that you can view through the touchscreen control panel or the Canon app.

This copier is a little bigger than some of the other options listed, with a weight of 63 pounds, and it has an 18 x 17 inches footprint.

That is a relatively small size for a copy machine with this many features, which can also fax documents.

Key Features

  • External webcam included
  • Multi-purpose printer
  • Data security

8. Pantum All-In-One Laser Copier

If you have a small business with limited printing and copying needs, the Pantum All in One copy machine is an excellent option with a small footprint, and you are trying to keep your printing costs low.

This digital copier has black and white capabilities with an LCD control panel and wireless and ethernet networking which are the main features you want in a modern office printer.

The Pantum model comes with a 700-page starter toner cartridge that comes pre-installed and has modern tech features like the ability to print from your phone through the Pantum app.

One of the most overlooked features is the mobile app experience that big-name copiers and printers use. The Pantum APP has a sleek user interface that makes it easy for people to use in a busy office environment.

When you include the free toner cartridges and reasonable price point, there is an excellent value in this Pantum all-in-one laser printer and could be the best bang for your buck if you are trying to limit your printer costs.

Key Features

  • Multi paper sizes capability
  • Can handle complex printing jobs
  • Multipurpose tray included

9. HP Laserjet Monochrome Printer Pro M227

This is another all-in-one digital copier with four-in-one capability features high print quality. The display screen size is 2 inches which is more significant than most of the other models listed above, and the output tray paper capacity on the Pro M227 is 150 sheets in the paper trays.

There is a 35-sheet document feeder that mirrors what most of the commercial copiers offer and has 2-sided print speed capability, and features a high-end laser printer.

The white color gives this model a unique look that could be a better design fit if you have an office with mainly white furniture.

The price point of the HP monochrome printer is also a great deal for all of the value that is packed in the relatively small footprint size of 15 x 19 inches.

This monochrome printer is a super-up laser printer with all the bells and whistles you need. If you are interested in an economically friendly model check out our best laser printers article.

Like the other HP business copiers above, this HP model syncs with the HP smart app, which helps make the typically tedious process of copying easy to manage from a smartphone.

Key Features

  • USB 2. o port
  • First page out time at 7 seconds
  • Automatic document feeder
  • HP Smart App integration for enhanced copy speed

10. Kyocera Mono Laser Multifunction

Kyocera is another top name in the digital copier space, and the Mono Laser Multifunction Copier and Printer is another excellent option for a small business. One of the best features of the Kyocera model is the user-friendly oversized control panel that makes printing and copying a seamless process.

This all-in-one printer and copy machine can also be used to scan and send faxes if needed. In addition, there is an 850 paper storage range in the paper trays, one of the most significant capacities for any digital copiers that we have evaluated.

This Kyocera model has a rapid first page out print time of 6.4 seconds or less and has a relatively small footprint of 18 x 16 x 17 inches, making for the perfect size for a small to medium-sized business.

There is also built-in wi-fi direct capability and the ability to print through Kyocera Mobile Print, Apple Airprint, Google Cloud Print, and Mopria.

Key Features

  • Ecoysys technology
  • Max input capacity of 850 sheets
  • Standard output tray of 150 sheets

Summary

Purchasing a copy machine for a small office will likely be a long-time purchase that can help add to your productivity. But, most importantly, you want a reliable copy machine and printer. Thet works when you need it to, and caned, above all, can serve as a great all-in solution to your copy, print, scan, and fax needs for your business for years to come.

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